Move-In / Move-Out Checklist form template
A move-in and move-out checklist records the visible condition of a rental home at handover. Using the same room headings for both visits makes it easier to compare observations, photos and agreed notes without relying on memory.
Free printable PDF · US Letter · No account needed to download
What’s on this form
JobForms
Move-In / Move-Out Checklist
MM/DD/YYYY
Visit details
Site / customer
Street address
ZIP code
Date (MM/DD/YYYY)
Time
Inspector / technician name
Contact phone
Handover
Visit type
□ Move-in □ Move-out
Resident names
Keys / access devices handed over
Meter readings
Room-by-room condition
Room / area
Walls, floors, fixtures and inventory condition
Condition rating
Room photos
Resident comments / disagreements
Findings and sign-off
Defects, corrective action and follow-up
Inspection photos
Inspector signature
Customer / supervisor signature
Classic printable form · Powered by JobForms
Who uses this form
Property managers, rental owners and residents can use the checklist together. It is a factual condition record rather than legal advice or a determination about deposit deductions, liability or the quality of a repair.
What to record
Record the property address, visit date and people present. Describe floors, walls, fixtures and supplied items room by room, including existing wear. Take clear photos and note meter readings and keys handed over. Allow both parties to add comments before signing.
A clear record, on paper or on your phone
Download the blank US Letter PDF if you prefer a paper checklist. Date fields are labeled MM/DD/YYYY, and each reading includes its unit. On a phone, start with the same form and review the questions before using it on a real visit. You can edit your copy to match the equipment, location and procedures you actually use. Keep observations specific: a short note describing what you saw is more useful than a vague statement that everything was checked.
Photos, signatures and a readable PDF
Add photos that show the item and the relevant finding clearly. Photo stamps can retain the capture time and location when permission is granted. Record corrective action alongside the observation, then obtain the appropriate signature. Open the form online first to prepare it for offline work; saved work syncs when you reconnect with the app open. Free PDFs use Classic style and the JobForms badge. Paid plans add branding, automatic customer emails and all four PDF styles.
Check the requirements that apply
Rental inspection, notice and security-deposit rules vary by state and locality. A signed condition checklist does not replace the lease or those rules. Check current requirements with the relevant state or local housing agency.
Questions and answers
Can I print this form without signing up?
Yes. Download the free blank US Letter PDF. Dates are labeled MM/DD/YYYY and readings use the units shown on the form.
Can I fill this form on my phone?
Yes. Use the phone button to make an editable copy. Add notes, photos and signatures, save work offline after opening it online, then download a PDF.
Does this form guarantee compliance?
No. Rental inspection, notice and security-deposit rules vary by state and locality. A signed condition checklist does not replace the lease or those rules. Check current requirements with the relevant state or local housing agency.
General guidance, not legal advice. Check current requirements with the relevant agency.
More forms for property managers