JobForms logo

Air conditioning

Air Conditioning PPM template

Record a planned maintenance visit across several indoor and outdoor units without losing the detail for each one. Filters, drains and operating readings help the next engineer understand what changed between visits.

Blank printable PDF: Classic style with the JobForms badge. No sign-up needed.

What's on this sheet

JobForms

Air Conditioning PPM

Blank sheet
Job ref: __________

Job details

Job No.

Short answer

Job type

Choose one

□ PPM□ Service□ Callout□ Install

Client

Short answer

Site details

Site

Short answer

Address

Short answer

Post code

Short answer

Units· repeat per Unit

Equipment

Choose one

□ Wall split□ Cassette□ Ducted□ VRF indoor□ Condenser□ Portable□ AHU

Make

Short answer

Model

Short answer

Serial number

Short answer

Location

Short answer

Refrigerant

Choose one

□ R32□ R410A□ R407C□ R134a□ R22□ R290

Asset ID

Short answer

Maintenance checks

Yes / No / N/A · notes on No

Filters cleaned or replaced□ Yes　□ No　□ N/A
Indoor coil cleaned□ Yes　□ No　□ N/A
Condenser coil cleaned□ Yes　□ No　□ N/A
Condensate drain and pump clear□ Yes　□ No　□ N/A
Fan and bearings checked□ Yes　□ No　□ N/A
Belt condition and tension□ Yes　□ No　□ N/A
Electrical connections tight□ Yes　□ No　□ N/A
Insulation and pipework condition□ Yes　□ No　□ N/A
Leak check carried out□ Yes　□ No　□ N/A
Operating pressures checked□ Yes　□ No　□ N/A
Controls and thermostat operation□ Yes　□ No　□ N/A
Remote or BMS operation□ Yes　□ No　□ N/A
Unit fixings and anti-vibration secure□ Yes　□ No　□ N/A
Unit left clean and tidy□ Yes　□ No　□ N/A

Supply air temp (C)

Short answer

Return air temp (C)

Short answer

Engineer notes

Notes

Photos

Photos · capture stamps

Photos

Operating condition

Pass / Fail / N/A · note on Fail

Controls operation

Pass / Fail / N/A · note on Fail

Work report

Work carried out

Notes

Parts used

Notes

Parts or works required

Notes

Further work required

Choose one

□ Yes□ No

Parts & labour

Parts & labour table

Time tracking

Date

Date

Start

Time

Finish

Time

Duration

Visit duration

Sign off

Engineer name

Short answer

Engineer signature

Signature

Engineer signature

Customer name

Short answer

Customer signature

Signature

Customer signature

Classic printable sheet · Powered by JobForms

Who uses it

Air conditioning teams and UK businesses keeping a clear visit or check record. Planned maintenance sheet for split, cassette, ducted and VRF systems with a repeatable unit block.

Explore this industry’s forms

Common questions

Is this air conditioning sheet a certificate?

It is a practical visit record, not a certificate or guarantee. Tailor checks to the agreed work and follow any separate professional or safety requirements.

Can I print it or fill it on my phone?

Download the blank Classic PDF without signing up, or fill a copy in guest mode on your phone. Photos and signatures are available when filling digitally.

What is included on the Free plan?

Free includes Classic PDFs with the JobForms badge, up to 3 custom templates, 20 jobs per calendar month and 1 shared form. Other PDF styles and custom PDF branding are paid features.

Related templates

AC Callout

Reactive air conditioning callout: fault, findings, fix and sign-off.

AC Install & Commissioning

Simple AC install record: units fitted, commissioning checks and customer handover.

Related guides