Car & van hire
Hire Damage & Charges Record template
Keep return damage, supporting photos and the proposed repair estimate together for a hire customer to review. Record an acknowledgement clearly; it is not a substitute for your hire agreement or a decision about liability.
Blank printable PDF: Classic style with the JobForms badge. No sign-up needed.
What's on this sheet
JobForms
Hire Damage & Charges Record
Job ref: __________
Hire
Date
Date
Registration
Short answer
Customer
Short answer
Hire agreement no.
Short answer
Damage
Mark damage using these views
Reference image
Any new damage?
Choose one
□ No□ Yes
Where and what (e.g. scratch, rear bumper, left side)
Notes
Photos – all four sides, plus close-ups of any damage
Photos · capture stamps
Estimate
Charges
Parts & labour table
Notes
Notes
Sign off
Staff name
Short answer
Staff signature
Signature
Customer name
Short answer
Customer signature
Signature
Classic printable sheet · Powered by JobForms
Who uses it
Car & van hire teams and UK businesses keeping a clear visit or check record. Damage found on return, repair estimate and customer acknowledgement.
Explore this industry’s formsCommon questions
Is this car & van hire sheet a certificate?
Keep it alongside your hire agreement and explain any condition differences. A customer signature is not automatically acceptance of liability or charges.
Can I print it or fill it on my phone?
Download the blank Classic PDF without signing up, or fill a copy in guest mode on your phone. Photos and signatures are available when filling digitally.
What is included on the Free plan?
Free includes Classic PDFs with the JobForms badge, up to 3 custom templates, 20 jobs per calendar month and 1 shared form. Other PDF styles and custom PDF branding are paid features.
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