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Car & van hire

Vehicle Hire Check-out template

Capture the condition of a car or van before the keys change hands, including fuel, mileage and damage photos. A customer signature helps keep a clear handover record for both sides of the hire.

Blank printable PDF: Classic style with the JobForms badge. No sign-up needed.

What's on this sheet

JobForms

Vehicle Hire Check-out

Blank sheet
Job ref: __________

Hire

Date

Date

Time out

Time

Customer name

Short answer

Hire agreement no.

Short answer

Driving licence checked (last 4 digits)

Short answer

Vehicle

Registration

Short answer

Vehicle / key tag (scan or type)

Barcode / QR scan

Vehicle / key tag (scan or type)

Make and model

Short answer

Mileage

Reading · miles

Fuel / charge level out

Slider 0–100 · %

Damage

Mark damage using these views

Reference image

Mark damage using these views

Any new damage?

Choose one

□ No□ Yes

Where and what (e.g. scratch, rear bumper, left side)

Notes

Photos – all four sides, plus close-ups of any damage

Photos · capture stamps

Photos – all four sides, plus close-ups of any damage

Equipment

Supplied with vehicle

Yes / No / N/A · notes on No

Spare wheel or repair kit□ Yes　□ No　□ N/A
Jack and wheel brace□ Yes　□ No　□ N/A
Locking wheel nut□ Yes　□ No　□ N/A
Charging cable (EV)□ Yes　□ No　□ N/A
Handbook□ Yes　□ No　□ N/A
Breakdown details□ Yes　□ No　□ N/A

Sign off

Staff name

Short answer

Staff signature

Signature

Staff signature

Customer name

Short answer

Customer signature

Signature

Customer signature

Classic printable sheet · Powered by JobForms

Who uses it

Car & van hire teams and UK businesses keeping a clear visit or check record. Mileage, fuel, damage photos and customer signature before the vehicle leaves.

Explore this industry’s forms

Common questions

Is this car & van hire sheet a certificate?

Keep it alongside your hire agreement and explain any condition differences. A customer signature is not automatically acceptance of liability or charges.

Can I print it or fill it on my phone?

Download the blank Classic PDF without signing up, or fill a copy in guest mode on your phone. Photos and signatures are available when filling digitally.

What is included on the Free plan?

Free includes Classic PDFs with the JobForms badge, up to 3 custom templates, 20 jobs per calendar month and 1 shared form. Other PDF styles and custom PDF branding are paid features.

Related templates

Vehicle Hire Check-in

Return mileage, fuel and condition compared with check-out, with customer signature.

Hire Vehicle Daily Walk-around Check

Daily driver or yard check of tyres, lights, fluids and bodywork before use.

Hire Damage & Charges Record

Damage found on return, repair estimate and customer acknowledgement.