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Vehicle & fleet

Vehicle Check Sheet template

Record a daily walkaround of lights, tyres, fluids and visible defects before a car or van is used. UK drivers and fleet owners can keep a named declaration and action notes with the vehicle details.

Blank printable PDF: Classic style with the JobForms badge. No sign-up needed.

What's on this sheet

JobForms

Vehicle Check Sheet

Blank sheet
Job ref: __________

Vehicle details

Registration

Short answer

Make and model

Short answer

Mileage

Reading

Driver

Short answer

Check details

Date

Date

Check type

Choose one

□ Daily□ Weekly□ Monthly□ Pre-hire□ Return

Depot

Short answer

Exterior checks

Exterior

Yes / No / N/A · notes on No

Bodywork free of new damage□ Yes　□ No　□ N/A
Windscreen and glass sound□ Yes　□ No　□ N/A
Mirrors clean and secure□ Yes　□ No　□ N/A
Wipers and washers working□ Yes　□ No　□ N/A
Headlights and side lights□ Yes　□ No　□ N/A
Brake lights and indicators□ Yes　□ No　□ N/A
Number plates clean and legible□ Yes　□ No　□ N/A
Tyre tread and condition□ Yes　□ No　□ N/A
Tyre pressures□ Yes　□ No　□ N/A
Wheel nuts and wheels secure□ Yes　□ No　□ N/A
Fuel or charging cap secure□ Yes　□ No　□ N/A
Load area secure□ Yes　□ No　□ N/A

Exterior defect details / remedial action

Notes

Exterior defect photo

Photos · capture stamps

Exterior defect photo

Interior and safety

Interior and safety

Yes / No / N/A · notes on No

Seatbelts working□ Yes　□ No　□ N/A
Horn working□ Yes　□ No　□ N/A
Brakes and handbrake effective□ Yes　□ No　□ N/A
Steering normal□ Yes　□ No　□ N/A
Warning lights clear□ Yes　□ No　□ N/A
Oil level□ Yes　□ No　□ N/A
Coolant level□ Yes　□ No　□ N/A
Screen wash level□ Yes　□ No　□ N/A
AdBlue level□ Yes　□ No　□ N/A
First aid kit present□ Yes　□ No　□ N/A
Fire extinguisher present and in date□ Yes　□ No　□ N/A
Spill kit present□ Yes　□ No　□ N/A
Vehicle clean and tidy□ Yes　□ No　□ N/A

Interior defect details / remedial action

Notes

Interior defect photo

Photos · capture stamps

Interior defect photo

Defects· repeat per Defect

Defect

Short answer

Severity

Choose one

□ Minor□ Major□ Vehicle off road

Action taken

Notes

Photos

Photos · capture stamps

Photos

Declaration

Vehicle fit for use

Choose one

□ Yes□ No

Notes

Notes

Driver name

Short answer

Driver signature

Signature

Driver signature

Supervisor name

Short answer

Supervisor signature

Signature

Supervisor signature

Classic printable sheet · Powered by JobForms

Who uses it

Vehicle teams and UK businesses keeping a clear visit or check record. Daily or weekly van and vehicle inspection with defect reporting and driver sign-off.

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Common questions

Is this vehicle & fleet sheet a certificate?

Record defects and the action taken. Do not drive an unsafe vehicle; the sheet is a record rather than permission to use it.

Can I print it or fill it on my phone?

Download the blank Classic PDF without signing up, or fill a copy in guest mode on your phone. Photos and signatures are available when filling digitally.

What is included on the Free plan?

Free includes Classic PDFs with the JobForms badge, up to 3 custom templates, 20 jobs per calendar month and 1 shared form. Other PDF styles and custom PDF branding are paid features.

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